How to Organize Your Content Folders
Get your digital life together.
“Where did I save that?”
“I swear I downloaded it…”
“I just need that one version I fixed yesterday…”
This is for you.
Whether you're making videos, writing posts, sharing PDFs, designing graphics, or just trying to run your online business without losing your mind… here’s a simple system to organize all your content.
Create One Main Folder for Your Brand
Start by making one folder that holds everything related to your business or brand.
Call it something like:
My Business Content
[Your Name] - Brand Stuff
Content Vault
Put this somewhere you won’t lose it — on your desktop, in Google Drive, or wherever you normally keep work files.
Inside That Folder, Create These Subfolders:
Here’s a basic structure that works for almost every kind of creator:
Videos – Finished videos, screen recordings, Reels, Shorts, etc.
Images & Graphics – Canva files, thumbnails, stock photos, AI images, logos.
Audio – Voiceovers, podcast recordings, music, sound effects.
Documents – PDFs, worksheets, scripts, blog drafts, outlines.
Posts & Captions – Instagram, Facebook, YouTube, email drafts.
Templates – Things you reuse (email layouts, caption formats, Canva templates).
Final Exports – Polished, ready-to-share versions of anything.
Keep it simple. If you don’t use one of these right now, skip it.
Use Clear Names
Don’t name your file “Untitled2_finalfinal_THISONE_v5.pdf”
Instead, use names that tell you exactly what it is.
Instagram_CourseTeaser_Aug2025.png
Podcast_Ep12_BurnoutTips.mp3
Freebie_Checklist_LaunchDay.pdf
This makes your future self very grateful.
Date Things (Just a Little)
You don’t need a fancy system, just add the date when it matters.
Launch_Promo_Sept2025
Course_Outline_Aug21
Testimonial_Video_June2025
You’ll thank yourself later when you’re trying to remember when you made what.
Keep One Folder for Frequently Used Stuff
Make a folder called:
“Use Often” or “Quick Access”
Drop your logo, favorite fonts, branded templates, and anything you need in lots of places. That way, you’re not searching every single time you create something new.
Back It Up
Once a month (or anytime you finish a big project), move a copy of your folders to:
An external hard drive
Google Drive or Dropbox
Or both
This isn’t fancy — it’s just smart. One glitch shouldn’t delete your entire business.
Bonus Tip: Done with a Project? Archive It.
Make a folder called “Archive” inside your main business folder.
When you’re done with something, move it there. It keeps your main folders clean, but nothing gets lost.
Final Thoughts
This isn’t about being perfect. It’s about making it easier to show up and create.
If your desktop looks like a junk drawer, start with one folder today. Build from there. Keep it clear, keep it simple, and make it make sense to you.
Because the more time you waste searching for things, the less time you get to do what actually matters.
