How to Use Google Sheets to Organize Curated Content

If you’re constantly collecting:

• Links from social media

• Screenshots from newsletters

• Quotes from podcasts

• Articles you want to come back to

• Tools you want to try

…but it’s all floating in ten different places, a Google Sheet might be the cleanest way to pull it together.

You don’t need a fancy app. You need a system that’s easy to use and easy to find later.

Here’s how to set it up.

Step 1: Open a New Google Sheet

Start fresh. Name it something simple like:
Curated Content Vault or Things Worth Saving

Keep it in your main Drive folder so you can find it quickly.

Step 2: Create Your Columns

Use columns that help you sort, search, and understand what you’ve saved.
Here’s a basic setup you can adjust as needed:

What each column is for:

• Type: Article, video, quote, tweet, tool, etc.

• Title: The name of the thing (or something you’ll recognize)

• Link: Direct URL (if it has one)

• Source: Where you found it (Instagram, newsletter, YouTube)

• Category: Use simple tags like “marketing,” “design,” “writing,” “tools”

• Why I Saved It: A short note so Future You knows why it mattered

• Notes: Any takeaways, actions, or thoughts you had

Step 3: Add Conditional Formatting or Filters (Optional)

If you want to get a little fancier, not required, you can:

• Use filters to sort by category or type

• Color-code rows based on type (e.g., blue for videos, green for articles)

• Highlight new items you haven’t used or reviewed yet

But don’t let this slow you down. The main goal is just to use it consistently.

Step 4: Pin It and Keep It Open

• Bookmark the Sheet in your browser bar

• Keep it open in a tab during research, reading, or scrolling

• Make it easy to add something in 10 seconds or less

If you don’t make it easy, you won’t use it — so build for friction-free saving.

Step 5: Review and Use What You Collect

Once a week or month, scan your sheet:

• Pull quotes for a post

• Share great links in your newsletter

• Turn insights into your own content

• Remove anything that no longer feels useful

Curation is only half the job. Reusing and remixing is where the real value shows up.

Bottom Line

You don’t need an expensive app to stay organized.
You just need a Google Sheet, a few columns, and a habit of adding to it.

Curate intentionally. Save what moves you.
And when it’s time to create, promote, or teach, you’ll have a vault full of ready-to-go gold.