Notion vs. Docs vs. Sheets: What to Use to Curate and Share Content
You’ve got content worth saving. Links, quotes, videos, ideas.
You want to keep it organized. Maybe even share it.
And now you're wondering:
“Should I use Notion for this? Or just a Doc? Or maybe a Sheet?”
There’s no one-size-fits-all answer, but there is a best fit for how you like to work.
Let’s break it down.
When to Use Google Docs
Best for:
Writing longer explanations or context
Drafting curated newsletters or roundups
Sharing something polished and easy to read
Why you'd pick it:
It’s clean, simple, and familiar
Great for text-heavy collections
Easy to collaborate and comment with others
Use it when:
You’re curating content with commentary
You want to write around the content you collect
You’re prepping something to eventually share or publish
Watch out for:
It’s harder to browse lots of entries at once
Not ideal for tagging, sorting, or filtering
When to Use Google Sheets
Best for:
Collecting links and short info in a sortable way
Tagging, filtering, or categorizing content
Building a lightweight content vault
Why you'd pick it:
You can see everything at a glance
Columns help you stay consistent
It’s great for checklists, workflows, and metadata
Use it when:
You’re curating a lot of stuff
You want to categorize by type, source, or theme
You plan to track what you’ve used, shared, or saved
Watch out for:
Not great for long notes or writing
Can look overwhelming if not formatted well
When to Use Notion
Best for:
Curating and displaying content with structure
Creating a content hub, resource library, or personal dashboard
Embedding media, notes, links, and visuals all in one place
Why you'd pick it:
Flexible layouts (databases, pages, boards, galleries)
Good for mixing visuals, links, and notes
It’s shareable as a resource, not just a file
Use it when:
You want your curation to look good
You’re building a public or semi-public resource
You want a home base for content that grows over time
Watch out for:
Takes a little setup (and restraint, easy to over-design)
Not as fast for quick-entry data as Docs or Sheets
So… Which Should You Use?
Here’s a cheat sheet:
| Use Case | Best Tool |
|---|---|
| Drafting a newsletter with links & notes | Google Docs |
| Organizing 50+ pieces of content by tags | Google Sheets |
| Creating a visual, shareable resource hub | Notion |
If you're still not sure, just start with the tool you’ll actually use.
You can always migrate later. But messy action beats perfect systems.
Bottom Line
There’s no perfect tool, only the one that fits the job and the way you think.
If you want structure: go Sheets.
If you want flow: go Docs.
If you want a visual hub: go Notion.
Don’t get stuck picking the “right” tool.
Get consistent using one tool, and your content curation will click into place.
